7 Must-Have Apps for Managing Your Side Hustles in 2025

Rabby

April 13, 2025
5 min read

In 2025, managing a side hustle has never been easier thanks to mobile apps and tools that help you stay organized, track finances, and manage your time effectively. Whether you’re a freelancer, an entrepreneur, or someone with multiple side gigs, these apps will streamline your workload and help you stay on top of your business.

Here are 7 must-have apps that every side hustler should use to optimize their productivity, earnings, and growth.

1. Trello – Organize Your Tasks and Projects

Trello is one of the best task management apps for side hustlers. Its simple drag-and-drop interface makes it easy to track deadlines, create to-do lists, and manage different aspects of your hustle.

Why it works:

Easy-to-use boards, lists, and cards to organize projects
Integrates with apps like Google Drive, Slack, and more
Keeps you on top of multiple projects at once

How to get started:

Create a board for each of your side hustles
Set up task lists for each project and assign due dates
Use checklists to keep track of detailed tasks

2. QuickBooks – Track Your Income and Expenses

Tracking finances is one of the most important tasks for side hustlers. QuickBooks simplifies accounting by automatically categorizing your income and expenses, and generating detailed financial reports.

Why it works:

Easily track income and expenses
Send invoices directly from the app
Syncs with your bank accounts for real-time updates

How to get started:

Link your bank accounts to QuickBooks
Record your income and expenses as they come in
Use the built-in invoicing feature to bill clients and track payments

3. Canva – Create Stunning Visuals for Marketing

Canva is a must-have for side hustlers who need to create visually appealing marketing materials. Whether it’s for social media posts, website graphics, or product packaging, Canva’s intuitive design tools can help you create professional designs without any graphic design experience.

Why it works:

Thousands of templates for social media, posters, flyers, and more
Drag-and-drop design interface
Free and premium templates for all types of content

How to get started:

Sign up for a free account or Canva Pro for additional features
Choose a template for your project (e.g., Instagram post, YouTube thumbnail)
Customize the design with text, images, and elements

4. MileIQ – Track Your Mileage for Tax Deductions

For many side hustlers, driving is part of the job. Whether you’re delivering goods, meeting clients, or commuting to a coworking space, MileIQ makes it easy to track your mileage for tax deductions.

Why it works:

Automatically tracks your drives in the background
Categorizes trips as personal or business-related
Provides detailed reports for tax time

How to get started:

Download the app and let it run in the background while you drive
Swipe left for personal trips and right for business trips
Export your reports directly for tax filing or reimbursement

5. Zoom – Stay Connected with Clients and Team Members

If you’re managing a remote side hustle or working with clients online, Zoom is essential for video conferencing and virtual meetings. It’s the go-to platform for remote communication, and it’s perfect for connecting with clients or managing a team from anywhere.

Why it works:

High-quality video and audio for client meetings
Record meetings for later reference
Integration with Google Calendar for scheduling

How to get started:

Sign up for a Zoom account
Set up your meeting link and share it with clients or team members
Use the scheduling feature to set up recurring meetings or one-time calls

6. FreshBooks – Invoicing and Time Tracking

FreshBooks is perfect for side hustlers who need to send invoices, track time, and manage clients. The app helps you create professional invoices and payment reminders, and track how much time you’ve spent on client projects.

Why it works:

Easy-to-use invoicing and time tracking features
Helps you stay organized and get paid on time
Integrates with payment platforms like PayPal and Stripe

How to get started:

Create client profiles and set billing rates
Track the time spent on each project and convert it to an invoice
Send invoices directly from the app, and set up automated payment reminders

7. Zapier – Automate Your Side Hustles

As a side hustler, you’re probably juggling multiple apps and platforms. Zapier helps you automate repetitive tasks by connecting different apps, allowing you to focus on more important aspects of your hustle.

Why it works:

Automate tasks like posting on social media, sending emails, or syncing data
Connects over 2,000 apps, including Google Sheets, Slack, Trello, and more
Saves time and eliminates the need for manual data entry

How to get started:

Create a free account on Zapier
Choose the apps you want to connect (e.g., automatically create a Trello card when you get a new email)
Set up “Zaps” (automated workflows) that run in the background

Final Thoughts

Managing multiple side hustles can be overwhelming, but with the right apps, you can streamline your workflow, stay organized, and stay productive. These 7 must-have apps are perfect for hustlers who want to maximize their time, boost earnings, and take their business to the next level.

Start using these apps today and see how much more efficient your side hustles become!